Bill: Draft Proxy and Alternative Voting Methods Resolution

[ToadKing]

A
RESOLUTION
To
Amend the Standing Orders of the Council of Aventura​

RESOLVED by the Council of Aventura:

1 - Short Title
(1) This Resolution may be cited as the 'Proxy and Alternative Voting Methods Resolution.'
(2) This Resolution has been authored by Councillor ToadKing.

2 - Reasons
(1) Some Councillors are unable to access Discord but can access other communication platforms, such as the forums or in-game chat.
(2) Councillors should be able to participate in voting regardless of their ability to access Discord.
(3) Proxy voting provides a mechanism for Councillors to ensure their voice is heard even when they cannot personally cast a vote.

3 - Amendments
(1) Section I of the Standing Orders of the Council of Aventura is amended by adding the following new subsection after subsection (2):

"(3) Alternative Voting Methods and Proxy Voting
(a) Alternative Voting Methods
(i) A Councillor may submit their vote to the Speaker through forum messages, in-game messages, or any other written communication.
(ii) The Speaker shall record the vote in the appropriate voting thread and note that it was submitted via alternative method.
(iii) Alternative votes have the same validity as Discord votes.
(b) Proxy Voting
(i) A Councillor may designate another Councillor as their proxy to vote on their behalf.
(ii) To establish a proxy, the Councillor must submit written authorisation to the Speaker specifying the name of the proxy holder.
(iii) A proxy remains active until revoked by the Councillor or until the proxy holder ceases to be a Councillor.
(iv) A Councillor may revoke their proxy at any time by notifying the Speaker in writing.
(v) The proxy holder must clearly indicate when voting by proxy on behalf of another Councillor.
(vi) The Speaker shall maintain a public record of all active proxies.
(c) Limitations
(i) A Councillor may not hold more than one proxy at any given time.
(ii) A Councillor may not vote by proxy on matters where the proxy holder has a conflict of interest.
(iii) If a Councillor votes via an alternative method on a specific matter, their direct vote shall override and supersede any proxy vote already recorded on that matter."

 

[EATB]